ANTaR Victoria Committee

The committee structure is at the centre of the ANTaR Victoria network. Elected by ANTaR membership every year, the Committee of Management (CoM) oversees and coordinates most aspects of ANTaR Victoria’s work and determines the overall direction of the organisation. The CoM also acts as a support and resource to local groups.

Several subcommittees have been set up to research and implement various aspects of ANTaR’s work. The primary role of subcommittees is to make recommendations to the CoM, however some CoM powers are delegated to subcommittees and staff. Each subcommittee convenor is a member of the CoM.

Committee of Management

Each year at the Annual General Meeting (AGM), the ANTaR membership, through election of members, effectively delegates all authority for the running of the organisation to the CoM, until the next AGM – or if deemed necessary by a written requisition of over 5% of members, until a Special General Meeting is held.

Under ANTaR Victoria’s constitution, the CoM is responsible for the control and management of ANTaR’s business and affairs. The CoM performs this responsibility primarily by developing, planning and monitoring the strategic directions and work of ANTaR, including all projects and the delegation of responsibilities to subcommittees and staff.

CoM Members

The CoM is comprised of the Chair, Secretary, Treasurer, Public Officer, and a maximum of six other members. Additional members can be co-opted onto the CoM until the next AGM.

CoM members support the work of ANTaR through:

• Regular attendance of CoM meetings
  Willingness to contribute openly, engage in debate and build on ideas
• Active participation in Sub-committees, Working Groups or Local Groups.

Peter Lewis Chairperson	Matt Bell Secretary	Jill Webb Public Officer	Clare Land Treasurer
Julie Kun	Frank Hytten	Keith Gove	Brigid Trenerry
Jenne Perlstein	Angus Frith	Russell Anderson

Meetings

The CoM currently meets on the third Tuesday of every month from 7-8pm. Meetings are open to ANTaR members, staff and the general public.

CoM meetings set broad directions for ANTaR Victoria and make decisions based on the reporting framework given by subcommittees and staff and other general business. A quorum of four members of the CoM is required at each meeting.

Executive Committee

This committee is comprised of the Chair, Secretary, Treasurer, and Public Officer plus one other member of the Coordinating Committee (to be invited by the chair). The Executive Committee makes urgent decisions between CoM meetings, provided such decisions do not create financial obligations that exceed current budget provisions. Executive meetings can also be conducted via telephone or email. The quorum for an Executive Committee meeting is three members of the CoM.

Subcomittees

There are currently two ANTaR Victoria subcommittee.

As decided at the 2002 AGM, the primary role of sub-committees is to make recommendations to the CoM. The 2003 AGM gave the CoM the power to delegate powers to sub-committees, officers and employees.

Roles & Delegations

Therefore, the CoM assigns the areas of responsibilities and delegates powers to the five sub-committees as set out in the following table.

All delegations are made on the conditions that:

1. All delegated decisions and other actions taken by any sub-committee must be consistent with ANTaR Victoria policies, strategies and budget allocations as determined by the CoM.
2. Any matter that the sub-committee considers should be decided by the CoM, even though it may have been delegated to the sub-committee, should be recommended to the next CoM meeting for decision.
3. All decisions made under delegation must be reported to the next CoM meeting for information.

Working Groups

Working groups are set to complete particular tasks (with delegated authority as necessary), within the parameters set by the Subcommittee. Anybody can join a working group, however at least one member should be from the relevant Subcommittee(s). Further representation from the ANTaR membership is sought. All decisions are to be ratified by the CoM

AGM

The AGM is held every 12 months, with at least 14 days notice given before the meeting. The AGM is open to the public, however only ANTaR Victoria members can vote for election to the CoM.

The AGM receives and considers reports from the CoM, elects the new CoM and officers, considers any proposed changes to ANTaR Victoria's rules and any other special business of which notice has been given, such as major policies and strategies.

ANNUAL REPORTS

Download the 2003 annual report here.

Download the 2004 annual report here.

Download the 2005 annual report here.

Download the 2006 annual report here.

Download the 2007 annual report here.

Download the 2008 annual report here.

Download the 2009 annual report here.

AGM MINUTES

Download the 2006 AGM Minutes here.

Download the 2007 AGM Minutes here.

Download the 2008 AGM Minutes here.

Download the 2009 AGM Minutes here.

SPECIAL GENERAL MEETINGS

Special General Meetings can be called at 14 days notice by any member of ANTaR Victoria, if supported in writing by 5% of the current membership and stating the objects of the meeting.